Patticake3 - Been reading your posts and I wanted to give you a pep talk. I'm sensing you're feeling the same way I did about your wish trip. While my daughter has been through so much, I felt SO GUILTY having someone do this trip for us - I was just sitting back and kind of letting them do what THEY wanted to do. Someone else on these boards(thanks Bill Lin!) gave me the confidence to not be afraid and ask and/or demand the trip to be what MY DAUGHTER wanted it to be.
We were approved for our wish in Jan.; requested our trip to be end of Nov./beginning of Dec. I guess because it was so far in advance I was able to get confirmation of our dates within 2 months. I, too, was dealing with a rookie MAW rep. and I really believe they thought "Another disney wish - send them off to GKTW - easiest thing to do!" Again, I've heard wonderful things about GKTW, but I knew it just wouldn't work for us and it would be easiest to be on Disney property; didn't want to go to Universal or Sea World - just Disney, Disney, Disney. They really tried to persuade us to stay at GKTW, but I kept insisting and until they agreed to "look into" the possibility of staying at a disney resort. Not only did they get me into a disney resort, but it was the one I requested - The Boardwalk.(I've heard of other MAW families staying at AKL and GF) As I understand it, GKTW is the organization that secured the room at the BW for us and they are the one handling our arrangements down there even though I have no intention of stepping foot on their property. We're getting the 3-day disney park hopper from GKTW; and our Boston MAW is getting us a 2-day park hopper. I'll be paying for the additional 2 days and also my
MVMCP tix. As I understand, we'll also get an expense check before we leave, but I have no idea for how much. The money is to cover food, souvenirs etc. I'm thinking, though, I will still probably have to lay out money of my own - which is fine. They can't pay for everything and I'm grateful for what they're doing, but just remember: this trip is about what your child wants to do; not what's easiest for them to arrange. And it shouldn't be causing you this much stress. I would definitely ask to speak with a supervisor to iron out the details.
It's wonderful that these organizations do what they do and you can certainly be appreciative. But if the planning of this trip is causing you and your family stress and anxiety, they need to know about it. Good luck and stay strong!