Julfire,
This should answer the question:
A Message From Southwest Airlines
In the past 48 hours, Southwest Airlines has heard from many people regarding ongoing "news" stories about our policy that requires Customers who occupy two seats to purchase both seats. We have been truly disheartened by the inaccurate reports and the hurt and disappointment this issue has caused so many of you. We are further saddened that the sensationalism of this issue has encouraged many Americans to "take sides" or "poke fun" over a subject that we realize is very real and often uncomfortable to many people. Unfortunately, our attempt to "set the record straight" has continued to be incorrectly reported. As a result, we want to take the opportunity to respond to your questions and concerns regarding what has turned into one of the "hottest" topics during the past couple of days in a forum that hopefully will reach the most people. We value, want, and need your business, and we consider it a privilege each time you call upon our Company to serve you.
--------------------------------------------------------------------------------
Is this a new policy?
No. Southwest has had a policy in place since 1980 that requires a Customer to purchase the number of seats he/she occupies. This is a policy that most other airlines also have.
If the policy is not new, why does it go into effect on June 26 as stated in the news?
This policy doesnt go into effect on June 26 (it has been in effect since 1980). The only significance to the June 26 date is that is the date we expect to be fully operational systemwide with our new checkin and boarding process. As you may have heard, Southwest is doing away with our plastic boarding passes and implementing a new checkin and boarding process that involves an electronically issued paper boarding pass.
We recently began training our Employees on this new process, which allows us the capability to note on the boarding pass itself that a Customer has purchased an additional seat (whether that additional seat is needed for a large Customer, an infant traveling in a child restraint device, a musical instrument, or other items). During that training, we issued an internal document reminding our Agents of our longtime existing policy of requiring a Customer to purchase a second seat if that Customer needed a second seat for his/her safety and comfort on the aircraft. We didnt issue a press releasesomeone in the media obtained a copy of the memo from one of our Employees. In fact, the only "new" procedure involving this "old" policy is that our Agents will give the Customer a document that advises of our refund policy and lists a phone number and address the Customer can contact to apply for a refund.
Why are you asking your Employees to request that a large Customer purchase an additional seat?
Our entire reason for sending our Employees the reminder is because we are expecting fuller flights this summer. When our aircraft are booked to capacity, and one Customer is occupying more than one seat, another Customer is left without the seat he/she purchased. This ultimately costs us money in denied boarding compensation and inconveniences the Customer who has been "left behind." It is certainly not safe, comfortable, or fair for a person who has purchased a ticket to be left with only a portion of a seat or no seat), nor should anyone be expected to occupy less than an entire seat. Further, its not safe, comfortable, or fair for the Customer who is occupying more than one seat to be placed in the situation of having someone crowded in a portion of a seat.
How much will one have to pay for the additional seat?
If the Customer is holding an advance purchase, discounted fare, the second seat will be sold at the same discounted fare. If the Customer has purchased one of our low, unrestricted full fares, the second seat will be sold at the discounted Childs Fare.
When do I qualify to receive a refund for the additional seat purchase?
As long as the flight does not oversell (having more Customers waiting to board an aircraft than seats on the aircraft), we will refund the additional seat purchase. All Customers who have purchased an additional seat will receive a document that advises them to contact our Customer Relations Department after travel to request a refund for the additional seat purchased. In addition, if there is a possibility that the flight will oversell, the Customer will be given the option to purchase a second seat and travel on a less full flight to his/her destination without paying a penalty-fee, regardless of the fare paid. And, unlike Customers who must purchase an additional seat to place a musical item, a child restraint device for an infant, etc. and who have other "options" such as holding the infant, placing the item in an onboard stowage space or in the cargo hold, we are sensitive to fact that a large Customer has no choice but to occupy more than one seat. For that reason, this is the one instance where we will offer a refund of the additional seat purchased as long as the flight does not oversell.
Wont this be embarrassing to the large Customer and the Employee?
Because this is not a new policy, our Employees have held this sensitive discussion with some Customers in the past. Many Customers who are of a larger size and who travel often by air purchase two seats when making their reservations because (1) the Customer knows he/she occupies more than one aircraft seat and is more comfortable in two seats and (2) the Customer wants to avoid the discussion with Employees at the airport. In fact, by making arrangements in advance, the Customer has allowed us to deplete the inventory of the second seat so that we dont sell it to someone else. And by the Customer having purchased the seat in advance, we are less likely to oversell the flight.
What will happen if a large Customer has only purchased one seat?
We also realize that sometimes a Customer doesnt know he/she can purchase a seat in advance and arrives at the airport holding only one ticket. In those cases, we have asked our Agents to kindly and discreetly advise the Customer of the need to purchase an additional seat for everyones safety and comfort onboard and to give the Customer the document advising how to obtain a refund. By taking the opportunity to educate the Customer for the next time he/she travels, we have managed the Customers expectations by providing consistency.
I am a large person and use a seatbelt extension, but I fit in one aircraft seat, why should I have to purchase two seats?
Our policy isnt about a persons weight or shape. We have no intentions of having scales, sizing templates, measuring tape, etc. That certainly isnt a way to treat people, and we have never considered any such thing. Many Customers may use a seatbelt extension but occupy only one seat. Those Customers would not be asked to pay for a second seat. We are simply asking a Customer who must lift the armrest in order to sit in the aircraft seat and who, at that point, is obviously occupying a portion (or all) of the seat next to him/her, to pay for the additional seat being occupied. Again, we will offer a refund if the flight does not oversell.
For further details please, oh please, access the site. Rather than going on rumor why not read the policy?
http://www.southwestair.com/about_swa/press/additional_seat.html